Payslips

What has to be on a pay slip?

Pay slips have to cover details of an employee’s pay for each pay period. Below is a list of what to include:

employer’s and employee’s name

employer’s Australian Business Number (if applicable)

pay period

date of payment

gross and net pay

if the employee is paid an hourly rate:
the ordinary hourly rate
the number of hours worked at that rate
the total dollar amount of pay at that rate

any loadings (including casual loading), allowances, bonuses, incentive-based payments, penalty rates or other paid entitlements that can be separated out from an employee’s ordinary hourly rate. For example, a note could be included on a pay slip that the hourly rate incorporates the relevant casual loading.

the pay rate that applied on the last day of employment

any deductions from the employee's pay, including:the amount and details of each deduction

the name, or name and number of the fund / account the deduction was paid into

any superannuation contributions paid for the employee’s benefit, including:the amount of contributions made during the pay period (or the amount of contributions that need to be made)

the name, or the name and number, of the superannuation fund the contributions were made to.

Should leave balances be on a pay slip?

While it's best practice to show an employee's leave balances on their pay slip, it’s not a requirement. Employers do need to tell employees their leave balances if they ask for it.


When are pay slips given?

Pay slips have to be given to an employee within 1 working day of pay day, even if an employee is on leave.

(Know the awards that apply to your company or the industry your company is in. Try to show loading as separate category on payslip or have a note.
For example, a note could be included on a pay slip that the hourly rate incorporates the relevant casual loading to avoid fines by FWO.)


What does loading mean on payslip?

Annual Leave Loading – a Quick Definition

Leave loading, holiday loading or annual leaveloading, is an extra payment employees may be entitled to on top of their usual leave pay. Eligibility is defined by the relevant National Employment Standards (NES) award, enterprise agreement or unique contract with the employer.Sep 17, 2019

Ref: https://www.fairwork.gov.au/pay/pay-slips-and-record-keeping/pay-slips