MYOB Acumatica (the new name for MYOB Advanced as of July 2024)

 You are using MYOB Acumatica (the new name for MYOB Advanced as of July 2024) if your login screen and software dashboard feature enterprise-level enterprise resource planning (ERP) modules rather than basic small business accounting. [1, 2, 3]

Is MYOB Cloud the same as MYOB Advanced?

No, standard "MYOB Cloud" (such as MYOB Business or AccountRight) is a simpler bookkeeping tool meant for small businesses. MYOB Advanced (Acumatica) is a powerful, enterprise-grade cloud system built to handle complex operations like large supply chains, multi-warehouse inventory, and job costing. [1, 2, 3, 4, 5]

How to Tell What You Are Using

Check the Logo and Name: Look at the top corner of your software screen or login page. It will explicitly display MYOB Acumatica (or MYOB Advanced if your system hasn't updated its visual branding yet). [1, 2, 3]
Examine the Web Address: MYOB Advanced/Acumatica runs on a unique, dedicated company URL (tenant web address) assigned specifically to your organization, rather than the standard public login portal used for basic MYOB small business products. [1, 2]
Look at the Features: If your menu includes advanced tools like deep manufacturing tracking, complex project accounting, wholesale distribution logistics, and enterprise dashboards, you are on the Advanced/Acumatica platform. [1, 2]
Acumatica is a comprehensive, cloud-based enterprise resource planning (ERP) and business management software designed for small and mid-sized businesses. It connects financials, inventory, CRM, manufacturing, distribution, and project accounting into a single platform accessible from any web-connected device. In the Australia and New Zealand region, its core architecture is also utilized and localized through MYOB Acumatica. [1, 2, 3, 4, 5, 6]
Core Features and Capabilities
Financial Management: Manages general ledgers, accounts payable, accounts receivable, cash management, and taxes.
Operational Modules: Supports supply chain, inventory, warehouse operations, order management, and service automation.
Industry Editions: Tailored packages for specific sectors including construction, manufacturing, retail, and professional services.
CRM and Collaboration: Offers embedded customer relationship management, native document handling, and workflow automation.
Distinctive Characteristics
Cloud-Native Architecture: Built on modern web standards (.NET framework, HTML5) with open APIs for smooth integration with third-party applications. [1, 2, 3, 4]
Consumption-Based Licensing: Unlike traditional ERPs that charge per user, Acumatica often scales pricing based on overall resource usage and transaction volume rather than restricting the number of employee logins. [1, 2]
Adaptability: Features low-code/no-code customization tools so companies can alter workflows and dashboards without heavy programming. [1, 2]






https://www.youtube.com/watch?v=9_Lwhv2k5o8

2 full time accounting and finance personnel

With AUD 17 million turnover, 25 employees, 15 customer invoices per month, and inefficient processes, your workload is unusual in one respect: the number of sales invoices is very low for your revenue. That suggests you're working on relatively large, high-value projects, where the complexity lies in project administration, supplier management, and subcontractor payments rather than customer invoicing.

Based on your description, I'd estimate the finance workload like this:

• Accounts Receivable: Low (15 invoices/month)
• Accounts Payable: Potentially moderate to high, depending on subcontractor and supplier invoices.
• Payroll: Low (25 employees).
• Subcontractor management: Moderate, especially if you're verifying timesheets, purchase orders, and project costs.
• Project accounting/WIP: Moderate to high.
• Reporting and cash flow: Moderate.

Recommended staffing

Option 1 – If processes remain as they are (current state):

• 1 × Finance Manager / Financial Controller
• 1 × Accounts Officer

A medium-sized audio-visual integration company with a $17 million annual turnover typically needs 3 to 4 accounting and finance personnel. This team size balances transaction processing, project-based billing demands, and financial oversight. [1, 2]

Recommended Team Structure

1 Financial Controller / Finance Manager: Oversees the department, handles month-end closes, cash flow forecasting, financial reporting, and job-costing analysis. [1, 2]
1 Full-Charge Bookkeeper or Senior Accountant: Manages general ledger entries, bank reconciliations, payroll processing, and tax compliance preparations. [1]
1 to 2 Accounts Receivable / Accounts Payable Clerks: Handles day-to-day invoicing, vendor bills, collections, and processing multi-stage AV project milestone billings.

Industry Factors Impacting Staffing

Project Accounting Complexity: AV integration relies heavily on milestone billing, long-term contracts, and equipment inventory tracking, which can increase transaction volume and push staffing closer to 4 people. [1]
Automation Level: Using cloud tools (like Xero, QuickBooks, or specialized ERP systems) for automated invoicing and expense tracking can keep the team lean at 3 people. [1]
Outsourcing Support: Many companies at this revenue level keep 2 or 3 core internal staff and outsource high-level tax filing or annual reviews to an external CPA firm

 Benchmark

For a business like yours, I'd expect:

2–3 finance staff if processes are efficient and management is comfortable with a lean team.

3–4 finance staff if the finance team is also handling procurement, contract administration, project administration, or extensive reporting.

At AUD 17 million turnover with 25 employees, a finance department of 3 full-time people is generally a reasonable benchmark. If you currently have substantially more than that, it may be worth reviewing whether tasks could be streamlined or automated. Conversely, if you have only one or two finance staff and they're regularly struggling to keep up with month-end reporting, collections, or project costing, adding capacity could be justified.