Creating a superannuation payment instruction (before you can actually do a payment for small businesses with 19 or fewer employees.)

General info: Small Business Superannuation Clearing House

The Small Business Superannuation Clearing House is a free* service you can use if you are a business with 19 or fewer employees, or have an annual aggregated turnover of $2 million or less.

You can make your super guarantee (SG) contributions as a single electronic payment to the Clearing House. It will then distribute the payments to employees' funds.

*If you make super payments by EFT or BPAY using your credit card account, you may be charged a fee by your financial institution.
The clearing house reduces red tape and compliance costs for small business.

If you register to use this service:

• your SG contributions count as paid on the date the Clearing House accepts them (providing the fund does not reject them).
• you have 21 days to pass an employee's choice of fund on to the Clearing House. (??)

We administer the service. (Ref: ATO)

Step 1) Creating a payment instruction

In order for payments to be made to superannuation funds, a successful match between a payment instruction and a deposited payment must occur. This online tutorial will show you how to create a payment instruction.

The Small Business Superannuation Clearing House is a free online superannuation payments service that helps small businesses with 19 or fewer employees meet their superannuation guarantee obligations.

The Small Business Superannuation Clearing House lets you pay your superannuation contributions in one transaction to a single location. It's designed to make this process easier, reducing red tape and compliance costs. You simply register your employees' superannuation fund details and we'll distribute the contributions to their various superannuation funds.

Creating a payment instruction (if you prefer reading.)

In order for payment to be made to superannuation funds, a successful match between a payment instruction and a deposited payment must occur.

The process below details how an employer can create a payment instruction.

Step 1

Go to the Clearing House at ato.gov.au/sbsch

Select Log on to the clearing house.

Logon using your user ID and password.

The Employer main page will display.

Step 2

Select either:

·         Payments from the main menu

·         Payments from the side menu navigation panel.

·         The menu will expand to display the options available. Select Instructions.

Step 3

The Employee Payments screen will display.

Enter the payment period dates in the From and To fields.

Note: dates can be entered manually or by using the calendar tool.

Select Get Employees.

Notes:

·         A check will occur to make sure your address and bank account details are stored. If these details are not stored, you will need to provide this information before you can continue with creating a payment instruction.

·         A check will also occur to make sure employee bank details are stored if required. If these details are not stored, you will need to provide this information before you can continue with creating a payment instruction.

·         Where you have previously created a payment instruction, the From date may automatically pre-populate the next time a payment instruction is created. If the pre-populated date is incorrect, overwrite this date using the Calendar tool.

Step 4

Employees who were employed during this payment period will display in the Payment Details table.

Enter the superannuation payment amount in the appropriate payment type column/s for each employee.


Note: more than one payment type can be entered for each employee.


Select Submit.

Notes:


· The Total dollars field contains the totalled payment amounts for each employee.

·    If you select the Default amount(s) checkbox against an employee, subsequent payment instructions will automatically pre-populate the default dollar amounts entered. If the pre-populated default dollar amount is incorrect, overwrite this amount by manually over-keying it.

Step 5

A payment instruction confirmation message will display. Select Continue. To amend the payment instruction select Change.

Step 6

A reporting bill will display. 

This bill contains details of the payment and the amount payable.


To print the bill select Print this page.

Select Continue.

Note: you can re-access your payment by clicking on the Payments link, then History.

Step 7

The Payments History page will display.

Make a payment. For information about how to make a payment, refer to Making a payment to the Clearing House.

The table below details payments history status meanings:

Status	Meaning
Waiting for payment	Payment instruction submitted. Waiting for payment.
Returned by fund	Payment is rejected by superannuation fund.
Payment received	Payment instruction and payment matched but not yet sent to superannuation fund.
Cancelled	You have overwritten an existing payment instruction before it was processed or you have made payments for the same amount on multiple days. Monies have been returned to you.
Payment made	Payment has been sent to superannuation funds as per your payment instruction.
Payment rejected	Payment has been rejected as invalid bank account details are recorded.
Payment was partially successful	Payment has been sent to superannuation funds as per your payment instruction, for some but not all of your employees.

Step 2) Making a payment



Welcome to part five of our series of tutorials for the Small Business Superannuation Clearing House.

This video will show you how to use electronic funds transfer (EFT) and BPAY to make payments to the Clearing House.

Making a payment to the Clearing House

Electronic Funds Transfer (EFT) and BPAY  are the methods by which payments can be made to the Small Business Superannuation Clearing House.  Cheques or credit card payments cannot be accepted.

To make a payment to the relevant superannuation funds, a successful match between a payment instruction and a deposit must occur.

Before a payment can be made, you need to create a payment instruction. When you create a payment instruction, a printable reporting bill is generated.

Note: to learn how to create a payment instruction refer to Creating a payment instruction.

Step 1

Identify the total amount, as detailed on the reporting bill. This amount is the payment amount payable to the Clearing House. If you wish to make a payment via:

·         EFT, go to step 2

·         BPAY, go to step 4

Step 2

Identify the BSB and Account Number as detailed in the EFT section on the reporting bill.

Note: You must use the correct BSB and account number as it uniquely identifies your business to ensure the money can be allocated correctly to the Clearing House.

Step 3

Using these payment details make an EFT payment.

Note:

When making an EFT payment, key in your Australian Business Number (ABN) within the Payment Reference Field

·         For more information about making an EFT payment, contact your financial institution

Step 4

Identify the BPAY biller code and Reference Number, as detailed in the BPAY section on the reporting bill.

Note: Your BPAY reference number is the same as your user ID number.

The Clearing House biller code is 980110.

Step 5

Using these payment details make a BPAY payment.

Note:

·         For more information about making a BPAY payment, contact your financial institution.

Notes:
The amount deposited must exactly match the total amount detailed in the payment instruction. If the amount deposited does not match, the Clearing House will reject and refund the deposit. The refund will be paid into your nominated bank account, as stored in the Clearing House.
If you make multiple payments within the one working day, the deposited amounts are totalled at the end of the day and matched to a payment instruction. For example, if you deposit $50.00 at 10.00am and $80.50 at 2.30pm, the total deposited amount of $130.50 is matched to a payment instruction.
Only one (1) payment instruction can be awaiting a payment at any one time. Please wait until the payment has been matched (the status no longer reads ‘Waiting for payment’) before creating a new payment instruction. Failure to do so will overwrite and cancel the existing instruction.
Generally, if you make a payment by 6.00pm AEST*, payment instruction will be received by the Clearing House the next business day. If the payment is made after 6.00pm AEST*, payment instruction will be received by the Clearing House in two business days.
You can view your payment history by clicking on the payments link, then history.

* This time can vary between financial institutions.


CHreferenceguidesuperfunds from ATO.

[DOC]Reference guide for small businesses - Small Business ...

https://www.ato.gov.au/uploadedFiles/Content/SPR/.../CHreferenceguidesuperfunds